VENDOR FORM
A form for all vendors to submit, so we may best accommodate the collaborator as well as have the necessary important contact information in case of emergencies. By completing this form you accept and agree to these terms. Non completion of this form or any falsified information will result in the disqualification of your application and ability of participation in the event. By completing this form you agree to all of the terms and acknowledge you will not be attending the event ignorant to the information provided this form and any emails sent out prior to the event.
SCROLL BELOW THE FORM FOR INFO ON PRICING, GUIDELINES & DETAILS
Underground Advocatez
Vendor Information
Vendors Information & Incentives:
WE DO NOT PROVIDE CLOTHING RACKS
ALL RACKS ARE THE CLOTHING VENDORS RESPONSIBILITY
Deposits/Retainer Fees Info: are not exchangeable and are only refundable, if the event is completely canceled by our company. If we provide a new date then you will be promoted to vend at that event. If you’re unable to make the new date that is switched by us, we’ll offer one more date to you, if you’re unable to then unfortunately you will no longer being entitled to utilize your vendor opportunity without paying for another event.
Deposits/Retainer Fees Info: Full payment balance due 2 1/2 weeks before the event. ONLY 50% DEPOSITS ALLOWED IF NOT FULL PAYMENT FULL BALANCE MUST PAID BE AT LATEST 2 1/2 WEEKS BEFORE EVENT.
Deposits/Retainer Fees Info: Deposits only temporarily hold slots, but if all full payments are made by other vendors then your deposit may be held for another date until the balance is fully paid off.
Same Day Vendor Payment Late Fee: This is a spacing, timing and inconvenience fee in which we charge a same day vendor late fee payment. Which is a minimum payment of $175 no matter which single vendor table option you select that you bring. If we must provide the table then it’s $200. If you’d like to add an additional table you would still have to pay the additional table balance.
Table Provided By Vendor:
Vendor Option 1: ($95) 4ft Table + No Wall Space (provided by vendor) (this option is for vendors with their own table).
Vendor Option 2: ($111) 6ft Table + No Wall Space (provided by vendor) (this option is for vendors with their own table).
Vendor Option 3: ($125) 4ft Table + Wall Space (provided by vendor) (this option is for vendors with their own table).
Vendor Option 4: ($140) 6ft Table + Wall Space (provided by vendor) (this option is for vendors with their own table).
Vendor Option 5: ($175) 4ft Table + 4ft/6ft Table (2 tables brought by the vendor in which one is a 4 ft) .
Vendor Option 6: 6ft Table + 6ft Table ($225) (2 tables brought by the vendor).
Table Provided By U.G.A.:
Vendor Option 1: ($125) 4ft Table (table provided by U.G.A.).
Vendor Option 2: ($150) 6ft Table (table provided by U.G.A.).
Vendor Option 3: ($130) 4ft Table + Wall Space (provided by U.G.A.).
Vendor Option 4: ($165) 6ft Table + Wall Space (provided by U.G.A.).
Vendor Option 5: ($200) 4ft Table + 4ft/6ft Table (provided by the U.G.A. + Vendor) (Meaning vendor brings a 4ft or 6ft table and we provide the 4ft).
Vendor Option 6: ($250) 6ft Table + 6ft Table (provided by the U.G.A. + Vendor) (Meaning vendor bring a 6ft table and we provide the 6ft table).
Other Information:
Allowed Canvas Sizes:
Small: 5 x 5 | 4 x 6 | 7 x 5 | 6 x 6 | 8 x 8
Medium: 10 x 8 |10 x 10|12 x 9,10 |12 x 12|14 x 10,11| 14 x 14 | 16 x 12
Large: 18 x 24 | 20 x 24 | 24 x 36 | 30 x 40 | 36 x 48
Clothing/Apparel Vendor Info: For those with interest in having a clothing rack they must pay an additional $25 (per rack) to accommodate for the extra space.
Clothing/Apparel Vendor Info: We do not provide clothing racks, so even if you purchase the clothing rack add on option you still have to bring your own.
Visual Artist Info: If you’re interested in only showcasing art by hanging it up with no vendor table, we do have cheaper showcasing rates for only wall space. Please message us about that.
If you would like to bring another table, please inform us and it'll be just an additional $75 per table. Tables are not allowed to exceed over 6 Ft.
If you bring another table outside of the table option that you've selected, then you will be charged an additional penalty fee of $150 per table for each table that you bring without notifying us prior. Tables are not allowed to exceed over 6 Ft.
Promotional Material: Photos + Video (courtesy of our recap).
Smoking sections will be in outdoor areas, unless the venue allows us to do such, this includes all forms of smoking. Please inquire first, before doing such. If venue doesn’t allow smoking then we ask all smoking be handled away from the establishment.
We don’t always have kitchen access, please inquire before bringing materials that require cooking.
Safety precautions for COVID-19 will be taken.
30-90 minutes set up time guaranteed. Time varies depending on the event.
Vendors should be completely broken down 30 minutes before the event ends.
ONLY ONE BRAND PER FORM YOU ARE NOT ALLOWED TO COMBINE MULTIPLE BRANDS OR BUSINESSES AND PAST THEM OFF AS ONE ENTITY
PRICING DIFFERS FOR ART & FOOD VENDORS (IF YOU’RE A NON-INFUSED FOOD VENDOR INQUIRING PLEASE MESSAGE US FOR DETAILS).
IF YOU BRING PRODUCTS OUTSIDE OF WHAT IS ALLOWED YOU WILL HAVE TO PAY THE DIFFERENCE OR YOU WILL BE EXITED FROM THE EVENT WITH NO REFUND AND POSSIBLY BANNED FROM ALL OF OUR EVENTS AND THOSE WE’RE AFFILIATED WITH.
Structure:
Performances may take place in a separate area from all or some vendors.
Vendors & Visual Artist showcasing may be split between multiple sections depending on usage of space.
Bonus Payout Structure:
Pay Rate: Commission.
After the 5th ticket is sold under the talent’s name they will receive $50.
After the 10th is sold under talent’s name they will receive $100 instead of $50.
After the first 10 tickets sold under the talent’s name, each additional 10 tickets sold under their name will provide an additional $50 on top of what they’ve already received.
This payout breakdown is strictly for tickets that are valued at $20 or more. If the ticket is $10 - $15 then every 2 tickets will be counted as one towards the commission quota.
Commission Payout Information:
Selling tickets is NOT a mandatory task for this event. However, we do offer a chance for the creatives to make an extra profit, without being obligated to sell tickets for the event, while still being able to make a profit off tickets. We will add your name to the website for your supporters to select and accredit sales to you so that you may gain your additional commission off the sales made under your name/brand.
Commission payout will be delivered 1-2 weeks after event. We recommend you have your supporters purchase the advanced tickets online first before door sales. If you do accredit any door sales your guests must state whom they are supporting. If they don’t say your name or brand it will NOT be counted, you must inform your guests to state your name if they do intend to purchase at the door. CASH payments will not be accredited towards commission, only digital payments will be.
Our door person will NOT ask who they are there to support. Your guest must come in and say the name they are there for. We encourage pre-sales online, because those are easier to track. What is not tallied on our sheet we won’t account for. Encourage your guest to purchase tickets in advance, it’s also cheaper to do so. You may message us and receive reports on your current sales or you can just wait until the end of the event and receive our final report in which we will give regardless.
What's Offered:
Media: Photos + Video Content + Promo + Personalized Flyer (See Form For Details)
Please understand Life of U.G.A. has the complete rights to the usage of all media captured at our events along with the final say on how content is distributed and promoted. By not only participating, but just by attending the event you and your guest, staff and team all agree to the fact that we have the complete rights on how media is used, promoted and distributed.
However we will always provide our best customer service and patron supporter experience in our handling of our media content. We aim to make sure that no content is posted by U.G.A. that we deem harmful to the brand of all involved with our event whether they are staff, artist, patron or any other form attendee who has supported our event.
All participants are allowed copies of the media captured to freely use for promotional purposes upon our consent. If you find anything unsatisfactory, please reach out to us and we will try our best to assist in removing the content or not promoting it.
As a vendor you’re able to get photos of you with your products and photos of your products along with inclusion in our recap video. It’s also up to the vendor to make sure that they inform us, if they’re unaware if media was taken of them and their products. If the vendor never checks in with us, then they will have to accept they may not receive content.
Promotional Tips:
Post the flyer on all your social media platforms with the information. For the best results post in your stories and on your actual timeline. It's recommended to post multiple times on your story along with once or twice on your timeline.
Invite your supporters to the Facebook event page, which usually can be found in the email details.
Personally reach out to your supporters via DM/Text.