Welcome To The Underground
Free Wall Space
For Visual Artists Form

A form for all visual artist to submit, so that we may best accommodate our brand along with theirs. It is necessary and important that all contact information is completely filled out in case of emergencies. By completing this form you accept and agree to these terms. Non-completion of this form or any falsified information will result in the disqualification of your application and ability of participation in the event.

BELOW THE FORM YOU WILL FIND GUIDELINES, DETAILS & COMMISSION PAYOUT BREAKDOWN

Insert your preferred email for contact.

Preferred Day of Participation

Please select the day during Welcome To The Underground below that you intend on showcasing your at. Feel free to contact us at contact@lifeofuga.com or via social media on more details on if you're interested in participating in more than one event.

Which Days Are You Available To Showcase

Please select the days you are available to participate and showcase. You may select multiple days, if we have enough room we will place artists on multiple dates.

Everyday

11/21/25: Welcome To The Underground (NYC) | Friday

11/22/25: Welcome To The Underground (NYC) | Saturday

11/23/25: Welcome To The Underground (NYC) | Sunday

Which Day Will You Set Up?

Please select the day during Welcome To The Underground below that you intend on set up your artwork. IMPORTANT: Please know that set up must occur either the day before the first day of the art fest or before the start of the event. We will NOT allow set up or breakdowns once doors open. All ART must be removed no later than the end of night of the last day of the Welcome To The Underground.

Which Day Will You Breakdown?

Please select the day during Welcome To The Underground below that you intend on breaking down your artwork. IMPORTANT: Please know break down must occur at the end of the event or the start of the event. We will NOT allow breakdown once doors open. All ART must be removed no later than the end of night of the last day of the Welcome To The Underground.

Instagram Username

If you have one, please provide your username for Instagram

TiKTok Username

If you have one, please provide your username for TikTok

X (F.K.A. Twitter) Username

If you have one, please provide your username for Twitter/X

Website

Provide your website below if you have one.

http://

Company/Organization/Brand Name

Provide the name of the organization/brand below in which you do business under.

Full Name

Please provide your actual full legal government name. No Aliases/Nicknames/Stages Names Etc.

First Name

Last Name

Date of Birth

Provide your age.

YYYY

Address

Please include your current address. Since the height of COVID-19, it's a must we take these necessary precautions to provide this information to the establishment that is allowing us to host this event. This section must be filled out by all staff, talent and attendees who will be physically present for this event incase of any emergencies. Your personal address will not be solicited nor shared with anyone outside of our record keeping. Your health and privacy is our top priority.

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Phone

Please provide a valid phone number for contact.

Country

(###)

###

####

Do you have a disability

We often curate events in multi-floor units that don't always have elevator accessibility, so by knowing this we will aim to try our best to accommodate you if you have a disability that limits or prohibits you from walking.

How many pieces will you be bringing + what are their sizes?

Only bring 1-4 pieces to be hung up. We recommend small to medium sized canvases. If pieces are deemed too large we will be unable to allow them to be hung up and they will need to be removed from the venue. Allowed Canvas Sizes: Small: 5 x 5 | 4 x 6 | 7 x 5 | 6 x 6 | 8 x 8 Medium: 10 x 8 |10 x 10|12 x 9,10 |12 x 12|14 x 10,11| 14 x 14 | 16 x 12 Large: 18 x 24 | 20 x 24 | 24 x 36 | 30 x 40 | 36 x 48 Visual Artist Option A: 1-4 Small Visual Artist Option B: 1-2 Medium Visual Artist Option C: 1 Large Piece Visual Artist Option D: 1 Large + 1 Medium Visual Artist Option E: 1 Large + 2 Small If you'd like to purchase more wall space then we have our Premium Visual Artist packages for you to choose from. If you'd like to purchase just a table or table + wall space then we have our Art Vendor packages for you to choose from.

Would You Like To Paint Live?

Please inform us if you have an interest in bringing an easel and painting live. Please know that we need this information provided ASAP due to possible space limitations.

What type of art do you intend on displaying and what are the sizes of your pieces?

Please inform us on what type of art you will be displaying. Using the allowed dimensions mentioned above please include the sizes of each canvas you intend o bringing. If you do decide to change please check in with us before you do so to see if we approve it, because based on your answers allows us to know how much wall space we may dedicate to other visual artist.

Marital Status

We often have couples themed events time to time, so we take this data to help inform couples on fun events activities that they may be interested in participating in.

Social Media Promo Video + Collaborated Post

*THIS WOULD REALLY HELP PROMOTION FOR THE EVENT* Would you be opened to creating a reel based video that is 30-45 seconds promoting your participation in the event? You would send the video to us once you're done and we will post it on different social media platforms, however this will mainly be for Instagram and we will invite you to be a collaborator on the post in which you would accept leaving the post up for as long as your participating until the start of the event. Once the event is over you may remove your collaboration on the post. We will add the necessary caption needed providing the detailed information about the event. We are not forcing anyone into doing this, but this would really help with promotion for the event and we often run ads on some of our posts. What You Would Say: "Hey my name is..." "You could catch me participating as a *Insert Participant Role*" "If you support art, creativity, music and want to network with some cool entrepreneurs, creatives and just fun people in general in that field as well as support me then get your tickets now at lifeofuga.com..." You don't have to say it verbatim as written, because we'd love for you to incorporate your personality as much as possible. However still you should include your name, role and place to get tickets. Also please refrain from using any profanity in the message as that can affect ad placement. *THIS WOULD REALLY HELP PROMOTION FOR THE EVENT*

Who Provided You This Form?

Write the name of the individual or social media username who invited you and provided you this form. If it was provided by Life of U.G.A./Underground Advocatez then write "U.G.A." below.

Have You Followed Us?

Follow Our Socials To Stay Up To Date: Underground Advocatez: @UndergroundAdvocatez (IG) | @LifeofUGA (TikTok) | @LifeofUGA (Twitter)

Do You Acknowledge & Agree (Read Below):

By completing this form you are acknowledging and accepting the fact we have the complete rights to the usage of all media captured at our events along with the final say on how content is distributed and promoted. By not only participating, but just by attending the event you and your guest, staff and team all agree to the fact that we have the complete rights on how media is used, promoted and distributed. However we will always provide our best customer service and patron supporter experience in our handling of our media content. We aim to make sure that no content is posted by U.G.A. that we deem harmful to the brand of all involved with our event whether they are staff, artist, patron or any other form attendee who has supported our event. All participants are allowed copies of the media captured to freely use for promotional purposes upon our consent. If you find anything unsatisfactory, please reach out to us and we will try our best to assist in removing the content or not promoting it. If you don't agree to these terms, then we will not be able to work with you.

Upload An Image For Personalized Flyer (Please No Phone Selfies | Photos From Solid Background Photoshoots Most Preferred)

FileField; MaxSize=10000KB; Multiple; addText=Click_Here_To_Upload_A_Presentable_Clean_Picture_Here

Visual Artist Information & Incentives:

Allowed Canvas Sizes:
Small: 5 x 5 | 4 x 6 | 7 x 5 | 6 x 6 | 8 x 8
Medium: 10 x 8 |10 x 10|12 x 9,10 |12 x 12|14 x 10,11| 14 x 14 | 16 x 12
Large: 18 x 24 | 20 x 24 | 24 x 36 | 30 x 40 | 36 x 48

Visual Artist Option A: 1-4 Small
Visual Artist Option B: 1-2 Medium
Visual Artist Option C: 1 Large Piece
Visual Artist Option D: 1 Large + 1 Medium
Visual Artist Option E: 1 Large + 2 Small
We do not provide canvases or frames, artist must bring their own command strips, velcro strips, nails and any other necessities to hang their art. We have a limited supply on our end, so please bring your own.
If you would like to have more wall space, then please review the Premium Visual Artist options instead.
If you would like to bring a table, then please review the Art Vendor options instead.
If you bring a table outside of selecting the vendor option, then you will be charged an additional penalty fee of $150 per table for each table that you bring without notifying us prior. Tables are not allowed to exceed over 6 Ft.
Only bring 1-4 pieces to be hung up. We recommend small to medium sized canvases. If pieces are deemed too large we will be unable to allow them to be hung up and will need to be removed from the venue.
30-90 minutes set up time guaranteed. Time varies depending on the event.
Artist should be completely broken down 30 minutes before the event ends.
ONLY ONE BRAND PER FORM YOU ARE NOT ALLOWED TO COMBINE MULTIPLE BRANDS OR BUSINESSES AND PAST THEM OFF AS ONE ENTITY
Only visual art pieces such as canvases, print and digital art are considered art pieces. Clothing/Apparel even if designed by the artist are considered under the Clothing/Apparel type of vendor, which requires a different form, such as jewelry, drinks, food and any non art related products.

Structure:

Performances may take place in a separate area from all or some vendors.
Vendors & Visual Artist showcasing may be split between multiple sections depending on usage of space.

Bonus Payout Structure:

Pay Rate: Commission.
The first 5 tickets are kept by our platform.
Only from the 6th ticket on will the commission incentive be applied.
Once 6 tickets are sold under the participants name they will receive $50.
Once 11 tickets are sold under talent’s name they will receive $100 instead of $50.
After the first 10 tickets sold under the talent’s name, each additional 10 tickets sold under their name will provide an additional $50 on top of what they’ve already received.
This payout breakdown is strictly for tickets that are valued at $20 or more.
If the ticket is $10 - $19 then every 2 tickets will be counted as one towards the commission quota.

Commission Payout Information:

Selling tickets is NOT a mandatory task for this event. However, we do offer a chance for the creatives to make an extra profit, without being obligated to sell tickets for the event, while still being able to make a profit off tickets. We will add your name to the website for your supporters to select and accredit sales to you so that you may gain your additional commission off the sales made under your name/brand.

Commission payout will be delivered 1-2 weeks after event. We recommend you have your supporters purchase the advanced tickets online first before door sales. If you do accredit any door sales your guests must state whom they are supporting. If they don’t say your name or brand it will NOT be counted, you must inform your guests to state your name if they do intend to purchase at the door. CASH payments will not be accredited towards commission, only digital payments will be.

Our door person will NOT ask who they are there to support. Your guest must come in and say the name they are there for. We encourage pre-sales online, because those are easier to track. What is not tallied on our sheet we won’t account for. Encourage your guest to purchase tickets in advance, it’s also cheaper to do so. You may message us and receive reports on your current sales or you can just wait until the end of the event and receive our final report in which we will give regardless.

What's Offered:

Media: Photos + Video Content + Promo + Personalized Flyer

Please understand Life of U.G.A. has the complete rights to the usage of all media captured at our events along with the final say on how content is distributed and promoted. By not only participating, but just by attending the event you and your guest, staff and team all agree to the fact that we have the complete rights on how media is used, promoted and distributed.

However we will always provide our best customer service and patron supporter experience in our handling of our media content. We aim to make sure that no content is posted by U.G.A. that we deem harmful to the brand of all involved with our event whether they are staff, artist, patron or any other form attendee who has supported our event.

All participants are allowed copies of the media captured to freely use for promotional purposes upon our consent. If you find anything dissatisfactory, please reach out to us and we will try our best to assist in removing the content or not promoting it.

IMPORTANT: Visual artists aren’t entitled to receive photos and videos, we try our best to include everyone and everything, but media content is a privilege guaranteed for the vendors and performers.

Promotional Tips:

Post the flyer on all your social media platforms with the information. For the best results post in your stories and on your actual timeline. It's recommended to post multiple times on your story along with once or twice on your timeline.
Invite your supporters to the Facebook event page, which usually can be found in the email details.
Personally reach out to your supporters via DM/Text.

Welcome To The UndergroundFree Wall Space For Visual Artists Form

BELOW THE FORM YOU WILL FIND GUIDELINES, DETAILS & COMMISSION PAYOUT BREAKDOWN

Additional Information

Welcome To The Underground
Free Wall Space
For Visual Artists Form